The Inbound Invoice scanning solution provided by Bottomline has been developed as a Formscape module and integrates seamlessly into EnterpriseOne Procure to Pay business processes to streamline it and minimize manual handling of invoices and associated approval processes.
The following activities are automated in the TransformAP solution.
- Click to enlarge
- Scanning and recognizing vouchers: The FormScape scan & recognition engine uses multiple advanced techniques to recognize documents. Scanned documents are then referenced and accessible from within J.D. Edwards by means of a piece of software that is delivered as part of this solution. A paperclip in EnterpriseOne indicates the presence of a scanned voucher.
- Managing inbound scanned vouchers: In J.D. Edwards and using this specific program, purchasing control staff either matches vouchers to receipts or purchase orders (using the programs already in place and used in J.D. Edwards). Alternatively it is possible to immediately reject vouchers or start an approval process. Automatic matching is possible for scans for which the match is over a certain (customer defined) percentage.
- Click to enlarge
- Approval workflow: When approval is required, a workflow is utilized that will sent emails and present approvers with specific screens provided in FormScape. The advantage of using FormScape is that no logons and licenses are required in J.D. Edwards for all approvers.
- Supplier ledger: When vouchers in J.D. Edwards have been approved and matched and booked, the original scanned document remains easily accessible by adding links to the document in the document storage.